Medical Record Retention System

Introducing the all new Medical Record Retention System (MRRS) - a complete record retention/destruction management tool.

The Medical Record Retention System was originally designed to assist hospitals and clinics in managing the destruction of medical records in accordance with their local record retention policies.

The system has grown to include a full-featured record storage tracking system for both on-site and off-site storage including reports and utilities that will assist you with purging, moving, and destroying records.

Features:

Manage records
Purge records
Move records
Destroy records
Manage storage locations and contacts
Manage containers
Manage user access and actions
Administrative tools
- Report settings
- Retention rules
- System security rules
- Data entry rules
Reports
Import wizard

Save time and money

Stop paying for indexing services from your off-site storage facilities. The MRRS system maintains your off-site index for you. A recent study shows that an average container that you send off-site will store approximately 35 charts. Depending on the average length of stay, a hospital using 150-200 beds will normally send 600-750 containers off-site for storage each year - that's over 20000 records every year. At a cost of $0.50 per record for indexing services, you might save over $10,000.00 per year by using the MRRS system for your indexing needs.

Reduce storage cost by destroying records that you are no longer required to maintain. The MRRS system can assist you with the destruction of your records. The system examines all your records and compares them to your retention policy, producing a report that list all records that are eligible to be destroyed. Using this report and the other tools within the MRRS system, you can reduce the total number of records you are storing off-site, thereby reducing the number of containers you store. You save real money every month for each container you remove from off-site storage.

Audit your storage facilities. MRRS can produce a report that will show you how many containers and records you are storing at each storage facility. The audit report includes data that you can use to locate containers that may have room for additional records. Reducing the total number of containers that are stored, you can immediately save money every month.

Improve the efficiencies of your staff by giving them the tools they need to quickly find the storage location (down to the container) for any medical record. MRRS maintains the exact location of each record - when you search for a record in MRRS, the system will display the location of the record, whether it is in your active file, or the container number and storage location for inactive purged records.

Start saving today!

Contact our sales department to begin saving money today! Call us at (580) 924-2825 or email us at sales@onemeg.com.